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Challenge:

Master Location companies in Atlanta manage thousands of COAM machines across multiple locations. Their operations heavily relied on massive Excel files that required over five hours each week to process and convert into meaningful reports. This approach resulted in inefficiencies, data inconsistencies, and manual workload, impacting overall productivity. Additionally, they faced challenges in:

• Distributing reports to various locations quickly and efficiently
• Managing inventory and work orders
• Implementing proper authorization and user control for data security

Solution:

Aqlix developed a comprehensive ERP system tailored to address these challenges. The solution included:

• Automated Report Generation:

• • • Integrated a powerful parser engine that processes large Excel files into structured reports in under 2 minutes
    • Eliminated manual data entry errors and reduced reporting time by 98%.

• Seamless Communication:

• • • Enabled one-click distribution of reports via SMS and email to all relevant locations.
    • Improved transparency and efficiency in sharing critical business insights.

• Inventory Management:

• • Real-time tracking of COAM machines, spare parts, and consumables.
  • Automated alerts for low stock levels, reducing downtime.

• Work Order Management:
  • Streamlined scheduling, tracking, and resolution of maintenance and service requests.
  • Enhanced operational efficiency by ensuring timely servicing of COAM machines.

• Authorization & User Control:
  • Implemented a role-based access control system to enhance data security.
  • Ensured that sensitive information is accessible only to authorized personnel.

Impact:

• Time Savings: Report processing time reduced from 5 hours to 2 minutes per week, increasing efficiency.
• Improved Decision-Making: Accurate, real-time data allowed for better strategic decisions.
• Enhanced Productivity: Automation of repetitive tasks freed up employees for higher-value activities.
• Better Compliance & Security: Controlled access to data minimized risks of unauthorized changes.
• Scalability: The ERP system is designed to scale as the business expands, ensuring future growth readiness.

Conclusion:

The implementation of Aqlix’s ERP system has significantly transformed operations for Master Location companies, automating processes, improving efficiency, and enabling smarter business decisions. By replacing Excel-based workflows with a robust, web-based solution, they have achieved substantial cost and time savings while ensuring long-term scalability and security.

Looking Ahead:

With continuous enhancements and new feature integrations, this ERP solution will further empower COAM businesses to streamline their operations and maximize revenue.

Want to Optimize Your Business Operations?

Contact Aqlix today to explore how our custom Web/Mobile solutions can drive efficiency and growth for your business